Hamilton Centre Riding Association
Our Commitment to Protecting Your Privacy
The Hamilton Centre Riding Association (referred to as “we,” “us,” or “our”) is dedicated to protecting the privacy and personal information of our members, volunteers, supporters, and the public. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other relevant laws.
Scope of This Policy
This Privacy Policy applies to all personal information collected by the Hamilton Centre Riding Association through our website, events, campaigns, volunteer programs, and communications. It also covers information received from Elections Ontario, as governed by the Election Act, for electoral purposes.
What Is Personal Information?
Personal information refers to any information about an identifiable individual, including but not limited to name, address, email address, telephone number, and demographic details. This policy does not apply to business contact information that is used solely for business communications.
Sources of Personal Information
We collect personal information from several sources. Information you provide includes details collected through mailing lists, volunteer programs, event registrations, donations, canvassing, and surveys. Website interactions such as cookies and analytics also collect information about your use of our site. Social media engagement provides publicly available information from your profile. Additionally, we receive limited personal information from Elections Ontario, such as voter lists, for electoral purposes.
Why We Collect Personal Information
We collect personal information to communicate with you about our association’s activities and events, enable your participation as a volunteer, donor, or supporter, comply with legal requirements under the Election Act, solicit contributions and issue tax receipts, provide updates about local and provincial initiatives, and improve our outreach efforts through feedback and analytics. We will not use personal information for purposes other than those identified here without obtaining your consent, except where required by law.
How We Protect Your Information
We take the security of your personal information seriously. Physical safeguards include secure storage of records in locked facilities. Technological protections include encryption, firewalls, and access controls to protect digital data. Administrative controls involve training for staff and volunteers on privacy practices and limiting access to personal information. We retain your information only as long as necessary for the purposes outlined in this policy. When no longer required, data is securely destroyed.
Information Sharing and Disclosure
We do not sell or trade your personal information. Your information may be shared with authorized representatives involved in our activities, campaigns, or elections, third-party service providers who comply with our privacy standards, and Elections Ontario as required by law for reporting purposes. All recipients of personal information must agree to use it solely for the intended purposes and follow our privacy standards.
Your Rights
You have the right to access the personal information we hold about you. If your information is inaccurate or outdated, you can request corrections. You can also withdraw consent for certain uses of your information, such as unsubscribing from our mailing lists. If you have concerns about how your personal information is being handled, you can contact us for resolution.
Data Breach Response
In the event of unauthorized access, loss, or theft of personal information, we will contain and mitigate the breach, notify affected individuals and relevant authorities where required, and review and strengthen our policies to prevent future breaches.
Accountability
The Ontario PC has appointed a Privacy Officer to oversee compliance with this policy. Responsibilities include administering privacy practices and training, responding to access and correction requests, and addressing inquiries and complaints.
Contact Us
For questions, concerns, or requests related to this Privacy Policy, please contact us:
Email: [email protected]
We are committed to responding promptly and resolving any concerns regarding your privacy.
Last Updated: November 24, 2024